Event managers and organizers play a significant role in making any event special. If you are left in charge of planning and managing one, it pays to do a little bit of research. This way, you can dodge easily avoidable mistakes that can ruin the function. The following are five examples of things you may face on your next project.
Choosing the right vendors and suppliers
The necessary preparations you need for a successful event can require the services of different vendors and suppliers. But with all the available choices in your area, which ones are you supposed to trust? All it takes is careful research and evaluation to check which ones can better suit your needs and budget. For instance, when looking for an AV and projector rental company, ask for recommendations and check out the reviews. Compare estimates and weigh in your options.
Staying within the budget
It is easy to find suppliers. But it can be quite hard to ensure all expenses are kept to a minimum and within the range of your budget. That is why it pays to establish a realistic budget first before outsourcing resources. Don't forget to create a budget buffer. It will give you peace of mind in case you need more money to cover for unexpected expenses.
Not giving attendees that opportunity to network
People organize events for different reasons. Attendees, on the other hand, can have more reasons than one when choosing an affair they will add on their schedule. But for most people, one of the reasons to attend is to make connections. If you can't help your guests establish them, then you fail in assisting them to succeed in their goals. Keep in mind that events are perfect occasions for networking, and one of your goals is to ensure your attendees can have chances to mingle and engage with one another.
Not having at least two backup plans
If you've been planning events for quite some time now, then you know how important having a backup plan is. However, it is always a good idea to play safe by having at least two contingency plans. This way, you will not have to worry too much in case of an emergency. Having a plan B also gives you more options in case the original plan fails or does not fit your current situation.
Impressing your audience
Perhaps one big challenge every event manager or planner needs to face is adding the wow factor for any occasion. Why would your guests want to attend? How can you impress your competition and make people talk about the event? What you can do is to innovate, do your research, and not be afraid to think out of the box. There is no harm in spying your competition to get some ideas that you can improve and present to your guests.
These are but five issues you may face when planning and managing an event. Since every event is unique, it pays to go extra cautious during the planning and execution phase. Mistakes often hold the best lessons. You can trick your way into a successful event by learning from the mistakes of others and by knowing the issue they may have come across. For best results, do your research and prep nice and early.